Volunteer with Windsor Dance eXperience

Windsor Dance eXperience is run with the help of people like you. We are always looking for those who could lend a hand. You might be a dancer, parent, friend, or someone who is interested in theatre. Volunteers are always appreciated in the following areas:

• Costumes
• Hair and Make-up
• Props & Set
• Stage Managing
• Theatre Lobby
• Lighting
• Sound

Interested in volunteering? Please Fill out this form and let us know your interests and availability!

Remember, these volunteer hours can go towards the hours high school students need for their graduation!

Name *

If someone other than the dancer will be completing volunteer hours, please include their contact information

Email *

Phone Number *

What can you do? What Interests you? Read carefully *

• Backstage Crew: Move set pieces on / off stage
• Backstage Crew/Hair or Makeup: Attend dress rehearsal and scheduled performance night(s) to do hair or makeup, as per requirements set out by the Costume Department.
• Backstage Crew/Props: Assist the Props Manager backstage during performances.
• Development Committee/Assist the Development Director: Assist with sponsorship letters (mailing letters and / or calling businesses – script provided), research and / or assist with writing grant applications, mail / deliver letters seeking monetary or in-kind donations. Have a business contact? Let the Development Director know!
• Backstage Crew/ Security: Check-in all dancers and volunteers at the Capitol Theatre
• Backstage Crew/Costumes: Assist the Costume Department in creating costumes for the production. This includes hand sewing, gluing, ironing, fabric painting, and machine sewing. Work can be done at home or at the studio during rehearsal.
• Donation: $15.00 in donations = 1 volunteer hour (Check the Store’s white board for items in need (snacks, cleaning supplies, etc.).
• Facility Team/Cleaning: Plan, volunteer for cleaning before / after rehearsal
• Facility Team/Repairs: Organize repairs at the studio. For example, internet issues, heating / cooling issues, burned out lights, replacing the banner outside, etc.
• Facility Team/Space Sharing: Coordinate the locking and unlocking of the facility for studio rentals.
• Fundraising Committee : Sell 50/50 tickets at the Capitol Theatre
• Fundraising Committee : Raffle Tickets Attend scheduled rehearsal to hand out / collect raffle tickets and / or arrange prize for top seller
• Fundraising Committee Supervisor: Supervise scheduled fundraising events (e.g., Tag Day).
• Load-In Tear Down team:Load-In: Assist with move to Capitol Theatre. Load and move set pieces, costumes, and props. Set up and organize at the theatre.
• Load-In Tear Down team:Tear Down: After the production, tear down and move pieces from the theatre back to the studio.
• Marketing Committee/Assist the Marketing Director: Drive and / or supervise for the Poster Run, help at Devonshire Mall events, help at parades (Summer and Fall sessions) submit production information to community calendars, research advertising options / prices. Have a media contact? Let the Marketing Director know!
• Production Team/Set: Build and paint the set pieces. While knowledge of painting and / or construction is beneficial, it is not required. Set builds are typically scheduled Thursday evenings and Saturday afternoons.
• Production Team/Props: Assist the Props Manager with finding and creating props.
• Social Committee/Opening Night Cast Party:Reserve a restaurant that is able to accommodate the cast and their families
• Social Committee/Closing Night Cast Party: Plan or volunteer to set-up the Studio with tables and chairs immediately following the last performance. Order pizza, organize a potluck, and coordinate clean-up.
• Social Committee/School Show Lunch Order: Coordinate lunch for School Show performances.
• Social Committee/Christmas Party:(Fall Session only): Plan or volunteer for the Christmas Party. Coordinate activity schedule, gifts, set-up, potluck, and clean-up.
• Social Committee/ Gala (Spring Session only): Plan and / or volunteer for the Gala. Book the hall, arrange decorations, and coordinate set-up and clean-up.
• Store & Front of House Team: Store Assist Store Supervisors at scheduled rehearsals. Primary responsibilities include selling food and beverages, maintaining display and inventory, as well as setting-up and closing-down before / after rehearsal. **Note Training required**
• Store & Front of House Team: Front of House assist Store Supervisors at the Merchandise or Ticket tables at the Capitol Theatre. ***Training required**
• Volunteer Coordinator: Tracks and records volunteer hours, Enters hours into an Excel spreadsheet, ensuring it is updated on a weekly basis. Assist with volunteer recruitment, when needed.

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